Ah, the business conference room, with its glossy, oversized tabletop, stately seating choices, and overhead florescent lamps glaring down like headlights. For most companies, the conference room is where the magic happens. It’s where the leaders of industry make key decisions, the first impression for clients. and the fate of many businessmen and women are determined. This meeting space holds a special significance and atmosphere.
Take a look around your organization’s conference room right now. Chances are it could use some serious updating. If you are hoping to ‘wow’ your customers and run effective staff meetings, you should plan to give your conference room a modern re-do.
Thankfully, conference rooms of today have many options in terms of technology and comfort. To make the most of your conference room, here’s what’s missing from yours to make it great.
Interactive White Boards
For the thousands of meeting participants who need visual aids to illustrate and understand difficult concepts or plans, whiteboards are a necessity. However, now everyone is going digital and replacing standard white boards with completely interactive, computer-based white boards. Generally, these can be installed easily on one wall of the meeting room, allowing all meeting presenters and guests to take a hands on approach to solving problems and brainstorming new ideas, virtually.
We live in a global business climate; therefore you are likely to need access to a conference system that allows you to connect with attendees around the world. If this is the case, a VoIP conferencing system is the way to go. Choose a provider who offers a secure way to make conference calls with unlimited participants, the ability to record meetings, and share files virtually.
Secure Wireless Connections
There’s nothing more annoying than getting into a meeting space and then realizing you don’t have connectivity to the Internet. Add to that the opportunity for thieves to steal your digital information and you can see why having a secure connection in a conference room is vital technology. Improve your meeting room with an internal Wi-Fi system or DSL cable Internet access used with a unique password.
Universal Charging Station
Businesspeople today need to have their mobile devices with them everywhere, including their travel and meeting times. To make your conference room more technology friendly, add a central charging station to power up devices and maintain signal strength during webinars. Make sure the charging station is compliant with adaptors for all kinds of mobile devices.
Conference Room Environment Controls
Does the phrase “Never let them see you sweat” ring a bell with you concerning meetings? Conference rooms can be rife with anxiety that heats things up. Therefore, your meeting space needs to have environmental controls that can let you adjust the temperature, lighting and even air flow. Install a digital environmental control technology in your conference room, with a remote control access.
Ergonomic and Soft Seating
Those old office chairs are probably a little worn out from years of use. Instead of getting the same type of conference room chairs, why not allow your meeting guests to experience personal comfort in ergonomically adjustable chairs and non-traditional soft seating arrangements? This can encourage more collaborating and less bickering across a table. Sofas, benches, tables and other seating options are available to make your conference room much more conducive to positive meetings.
Conference room technology has come a long way into transforming meetings into good experiences where great things happen. Make sure your conference room can do the same for your organization.
About the Author: Steven Taylor has been writing about technology and internet services for businesses for several years. When he’s not writing, you can find Steven volunteering at his local community centre.